The Request for Coordination (RFC) form should be used when requesting coordination on any amateur frequency band managed by SCRRBA.  The form should also be used when submitting updated information for existing coordinations.


Request For Coordination Form (PDF)

bulletFillable PDF SCRRBA RFC Form
bulletOlder SCRRBA RFC Form (use this if you cannot use the fillable PDF form)


Filling Out the RFC Form

Please submit ONE form for EACH transmitter.

The application form asks numerous technical questions about your proposed operation.  Please answer all of the questions.  Where you cannot answer a question, attach a brief explanation.  The applicant is expected to determine the site elevation, latitude/longitude, antenna height, and the listed parameters describing the proposed transmitter. SCRRBA will not do this for you, and without this information, your application will be placed in the incomplete file. Very few of the questions will be "Not Applicable".  The Link destination may not apply.  If you are applying for a new frequency (pair), leave the Output and Input frequencies blank, unless you are requesting a specific pair.  Requests for a specific frequency (pair) must be accompanied by a complete written explanation justifying the request, and indicating your willingness to accept a different frequency (pair).


The instructions on the top of the form list the necessary attachments.  No application will be processed until it is complete, and it is not complete until all the attachments are included.

The mandatory attachments are listed below:

  1. Attach a copy of your Amateur License, the one under which you will operate the system.  This license is the one with the System Callsign, which is the callsign we will hear when listening to the transmitter specified in this application.
  2. Attach a copy of your site agreement.  This document must show evidence of your right to occupy space in the facility, on the site listed in your application under System Location.
  3. Most commercial communications facilities owners issue rather complex agreements for their tenants to sign.  A copy of this agreement, with the dollar amounts blanked out if you wish, provides evidence of your right to occupy.  This agreement must be in the name of the applicant.

    Applicants for operation on private property which is not a commercial "communications site" need to obtain some form of letter from the property owner showing the applicants right to occupy.  This letter may be very simple, but it must show the property owners name and address, and show the name of the applicant.  In virtually ALL of these cases, there is a physical address for the property, which is to be entered under System Location.  Example:

    System Location: 18999 Skyline Dr, Crestline, Ca.
    Bldg: Mr. R. F. Nonham residence.

    Applicants for operation on their own personal property need only so indicate.  If the System Location is NOT the same as the applicants mailing address, an explanation is required. In virtually ALL of these cases, there is a physical address for the property, which is to be entered under System Location.  Example:

    System Location: 18999 Skyline Dr, Crestline, Ca .
    Bldg: My summer cabin.

    In the rare case where the only site agreement is verbal, a letter explaining the situation is required.  If the site is your employers facilities, a letter on their letterhead is recommended.  A letter signed by a facility manager or similar will be sufficient.  If the applicant signs the letter of explanation, it will be reviewed very carefully, and the Technical Committee may request further information in order to ascertain that the system will actually be able to occupy the System Location applied for.

  4. Attach a copy of your Forestry or BLM permit.  The federal rules requiring these to exist have changed drastically recently, so SCRRBA no longer requires them.
  5. Attach a System Block Diagram.  PLEASE DO NOT SUPPLY A DIAGRAM OF YOUR CONTROLLER, OR THE RADIOS THEMSELVES.  We need a System RF Path Block Diagram.  We need to know where your transmitters transmit to, and where your receivers receive from and VERY simply how they are interconnected.  This diagram is required for all but one type of application.  If the application is for a simple repeater only, with NO links, NO remotes, NO voting receivers, etc, the diagram is NOT needed.

The explanations for the various descriptive data items are listed in the box at the bottom of the application form. Some additional information is provided here.

SCRRBA defines an "Open" system, as a "Public Use" radio.  Any adequately licensed amateur may use the system at any time WITHOUT any prior or specific permission of the owner/trustee/control operator.  An Open system may have a closed autopatch.  This system will be listed as Open in SCRRBA published lists, and the ARRL Repeater Directory.  A system operated as Open which is co-channeled with a Private System will NOT be listed as Open in any SCRRBA listings, or in the ARRL Repeater Directory.  Listed Open systems will have their actual site name published, along with other relevant data.

SCRRBA defines a "Private" System as one where specific prior permission of the owner/trustee/control operator is required BEFORE an amateur may use the system.  SCRRBA will NOT publish specific information on Private systems.  SCRRBA will publish only the input/output frequencies, the System Callsign, the System type (open, closed, FM, ATV, Digital, Etc.), and the location by general coverage area only.

SCRRBA does NOT publish any listing of point-to-point links, regardless of the sub-band.



Last modified: January 26, 2015