Saturday October 20, 2001
Check-in time is 8 AM. The meeting will begin at 9:00 AM SHARP
This is a VERY important meeting. Be sure that you either show up or send a qualified representative. You or your representative will speak and listen for the interests of you, the "coordinee", and your systems’ members. You or your representative will need to be willing to both express yourselves, and to bring back to all of your system members a report on the meeting, the decisions reached there, along with how and WHY.
There are a large number of items on the agenda. No time will be spent on individual or personal issues. There will be only short breaks, and we expect to spend the entire day on important matters.
There will be a report on the National Frequency Coordinators Council, and its progress toward full operation. This report will form the basis of considerable discussion of various agenda items since the present subject at the NFCC is "Standards and Practices". There are a number of factions around the country who want to legislate their own particular brand of coordination into "The Rules".
There will be a review of some of the details of our coordination processes with respect to just how they might need to be changed in order for us to align them more closely with some of those being proposed to the NFCC membership. These discussions also should clear up most questions on how coordination is presently accomplished.
We will be providing written copies of the how and why of much of our coordination process with the intent of reviewing the actions taken and the policies established by the membership in many past years.
There will be a technical report on the analysis of 12.5 kHz spacing in the 440 MHz sub-band. This report will include technical demonstrations of what it will take in order to implement such use, should the membership choose to do so at some future time.
Items of discussion which result in a recommendation of a substantial change in any existing coordination policy or practice, or any proposal for a new "major" policy or procedure will be turned into a formal written proposal. These proposals shall be voted upon EITHER at the next meeting, such meeting to occur within 6 months, or to be mailed within 30 days to all eligible voters for a mail ballot with a 30 day voting period. The voting method to be used shall be decided by majority vote at THIS meeting, on an item by item basis. Items requiring a "study" or review committee and report shall only be voted upon at the next meeting where such report can properly be delivered.
There will be a report on our new WEB site… YES… we are finally moving toward the 19Th century! (The 20Th century comes later!) www.scrrba.org
There will be elections of officers. "Nominations" will also be accepted for more folks to get involved to do the real work of coordination. Diogenes spent his lifetime looking for one honest man. We need at least 7 to volunteer to be part of the real work; to volunteer to donate a significant amount of time every week for many years; to take a lot of abuse from various applicants while maintaining their "cool"; and who can keep their hands out of the "till"… Such volunteers must also have sufficient written and computer skills to be able to handle internal e-mail, generate letters to coordinees, and handle working with our database.
Please make sure that your system is represented properly at this most important meeting. Your absence could end up being a vote for something you don’t want.
Check-in means "pay your dues" (still $10/year) and determine your eligibility to vote. Voting is limited to full members. Full members are those who have paid their dues and who own/operate a coordinated relay system, or who have a COMPLETE application package on file with SCRRBA as of September 1, 1997, and have paid their dues. A voting paddle represents one member system or coordinee. Multiple paddles representing the same system are not permitted. If you cannot attend and you wish to send a representative, you must send that person with a "proxy" letter. This letter must identify you well enough so that we can find you in the coordination records, and must clearly identify the person you wish to hold your vote. It is acceptable for one person to hold more than one voting paddle. Any person who is not (only) representing himself must present an acceptable proxy letter(s) at check-in time and have the proxies validated before any voting paddles will be issued.
Coordination application forms will be available, along with copies of band plans and other related material. The coordination application form should be used to update your system status, and update your address and callsign information. For a complete application or update, please submit one form for every transmitter in your system, along with a SYSTEM block diagram, a copy of your site agreement, and a copy of your license. For partial information updates, please fill out the face of the form with sufficient data so that we can properly identify your paperwork. Only complete updates will "freshen" your coordination record date.
For systems whose coordination has not changed in the last 10 years, PLEASE submit a complete updating package to insure that our records are correct. Our new form has places for more information, as well as places for more contact people and their address information. For each package of applications, only one name-address page needs to be filled out, except where the related people are different.
We have had some recent difficulties merging our address records into our new database, so if your mailer is incorrect, or you did not get one, PLEASE submit an update form to insure that our new database has the correct information, even if you have done so recently. We are planning to have a person manning the address collection process throughout the meeting to facilitate correcting our address records. This person will NOT have access to make changes or updates to the coordination database; he will only have the address records, and a name/callsign list of qualified voters.
Last modified: April 12, 2003